Minutes of the Annual General
Meeting held at the New Astley Club, Newmarket, on Thursday 21st
June 2012 at 8.00pm
Present: Officers: M. Walker,
T. Tumber, M. Giddens, P. Daniels
County Representatives: B. Giddens (Cambs), M. Bushe (Essex),
R. Hearn (Herts), G. Sutton (Norfolk) and P. Jones (Suffolk)
Also attended by 3 members of the associated counties
Apologies for absence were received
from Mr G. Savage (Bedfordshire)
2. Minutes from Previous Annual
The minutes of the Annual General
Meeting held on the 30th June 2011 were agreed as a true record
3. Matters Arising
There were no matters arising.
4. Chairman's Report
The Chairman, Mike Walker, reported
that it had been another good year in which there were no issues
regarding scorecards, or anything else. It was particularly pleasing
to find results 'posted' on the website so promptly.
The Chairman wished to record
his thanks to all committee members for their commitment, support
and regular attendance, despite the travelling involved and especially
the Secretary Trevor Tumber, who, having been press-ganged into
the post for one year had now served for three and was now standing
5. Secretary's Report
The Secretary had nothing to
6. Treasurers Report
The Treasurer, Maureen Giddens,
presented an Audited Statement of Account for the year ending
30th April 2012.
Business Saver Account £2,759.50,
Community Account £300.00 and Cash £89.00being a
total of £3,148.50
In comparison to last year, there
was a loss of £228.79.
From the analysis of events,
the following were highlighted.
The league costs were covered,
this normally breaks-even. The cost of trophies was slightly
higher due to the fact that these were purchased in boxes of
6, leaving 5 held in stock.
The Champion of Champions saw
a loss of £79.48 but the event held in 2012 which will
show in next years accounts, there will be a profit of
With the Six Counties Championships
there was a small loss of £17.60. The cost of hall hire
at Braintree is now quite expensive due to the amount increased
In response to the costs at the
Braintree Leisure Centre, the Essex representative advised the
costs are something Essex are looking into, as a change of organisation
running the leisure centre when the present contract runs out
may see a small reduction for next year instead of an increase,
but this is not confirmed.
The Chairman recorded his thanks
to the Auditor, Mr W B Wilson.
7. League Secretary's Report
The League Secretary, Paul Daniels,
reported that all results were being sent through promptly, making
his task easier, and congratulated Suffolk on winning the Eastern
8. Review of Tournaments
Maureen Giddens remarked that
all the tournaments have gone well.
Regarding the Champion of Champions, Maureen queried the Pairs
being as a 3 wood competition when the English play 2 woods each
and questioned if we should look to change to be the same as
the English. After discussion it was agreed this is a format
of play and not a rule change, and for each county to discuss
this item and decide at the next committee meeting whether to
stay the same or change to 2 woods in the Pairs.
8.1. Review of the Substitutes Rule
The proposed amendment to the rules regarding the use of substitutes
(as circulated) was discussed and unanimously agreed.
The amendment to read: Once a
player has been substituted they would not be allowed to take
any further part in the match.
8.2. ECBA Rules Exclusions
The Chairman presented a report
regarding the amendment of the rules agreed at the English AGM.
It was noted that Rule 1.4
the 'delivery box' was not accepted for amendment, considered
by the Chairman that perhaps further clarification of this amendment
at the meeting would have been helpful.
It was noted that all mats will
need the box marked on them when used for the Eastern Counties
events, although the ECCBA do not consider it to be policeable.
8.3. Competition Venues
The Chairman checked on the views
of the committee regarding the venues used for the events.
The Champion of Champions is
rotated around each county and with finding a venue to hold the
6 mats needed, this is not a problem. The Teambowl is held at
Littleport and this remains ok. The Six Counties at Braintree
was the only venue to be looked at due only to the cost. After
discussing alternatives the Drill Hall at Ware was considered
to be a good alternative due to its location and being less expensive.
Hertfordshire will enquire on the availability of the Drill Hall
and also Cambridgeshire to enquiry on alternative venues within
their county. This to be further discussed at the next committee
meeting but to bear in mind that Braintree has been booked in
9. Election of Officers
With the present Secretary standing
down, nominations were sought for this position. As no prior
nominations were received, the present Officers agreed to take
on changes to their present roles and in view of this the Chairman
agreed to continue.
The Officers were duly proposed
and elected en-bloc as follows:-
Chairman Mike Walker
Secretary Maureen Giddens
Treasurer Maureen Giddens
Tournament Secretary Paul Daniels
League Secretary Paul Daniels
Auditor Billy Wilson
Taking into the consideration
the predicted income/expenditure during this next year, the Treasurer
recommended to increase the annual subscription by £10.00
The annual subscription is due
within 28 days of the AGM.
The other fees to remain the same at £3.00 per player (The
league fees £360.00 in total per county are payable in
advance and due prior to the start of the league).
This was agreed.
11. Any Other Business
i. Following a query regarding
the level of insurance cover, the type of cover the Association
is insured for was clarified in that the Association is covered
for Directors & Officers Liability and Public Liability.
As the equipment we use is not our property but on loan for the
events, our insurance does not cover for Product Insurance.
ii. Gerald Sutton queried the
availability of mats at Littleport in preparation for the Teambowl
they will be hosting. Maureen replied that although there are
eight mats at Littleport, Cambridgeshire will liaise with Gerald
regarding the 12 mats needed
but pointed out that although they were 'not good' they were
the same for all players.
iii. The Chairman queried the
ease of booking Littleport as Bedfordshire now have no 'large'
venue available. Maureen replied that normally there is no problem
in making a booking within the area of Littleport.
12. Date of Next Meeting
The next meeting will be a Committee
Meeting and this was arranged for Thursday 18th October 2012.
At the same time the meetings
for 2013 were arranged as follows:
Committee Meeting Thursday
14th March 2013
Annual General Meeting Thursday 20th June 2013
All to be held at the New Astley
Club, Newmarket at 8.00pm
There being no further business
the Chairman closed the meeting at 9.15pm.