Eastern Counties Carpet Bowls Association

www.englishcarpetbowls.com/eastern

(Provisional) Minutes of the meeting held at the New Astley Club, Newmarket on Thursday 8th March 2012

1. Apologies

Barry Giddens, Paul Daniels, George Savage.

2. Minutes from Previous Meeting

The minutes from the previous meeting were amended - the Sec's reference to ECBA 'rule 1.3' should have read 'rule 1.4' - then agreed and signed.

3. Matters Arising

The costs associated with training of referees was clarified. 'English' referees will be trained by ECBA, up to 6 per county. 'County' referees' training costs will be met by their county.

4. Chairman's Report

The Chairman (MW) congratulated Essex on having their programme of fixtures up on their new website and commented that it was disappointing that Cambridgeshire and Suffolk have yet to follow suit. It was agreed that these counties would address the matter.
The Chairman then reminded counties that ECBA are conducting a review of the rules and added that having completed three years in the post he would not be standing for re-election at the AGM.

5. Secretary's Report

The Secretary had nothing to report other than he would not be standing for re-election at the AGM. It was noted that should there be no nominations for the vacancies the committee would have to resort to the 'names-in-a-hat' process again!

6. Treasurer's Report

The Treasurer (MG) reported that the current balances are:
£5,038.88 (£3,037.86) Business Saver Account; £212.97 (£1,492.97) Community Account; £115.05 (£137.05) Cash, giving a total balance of £5,366.90(£4,667.88). Figs. in ( ) are previous amounts.

Forthcoming expenses will be the costs relating to League matches.
Please Note: As the year end is 30th April, all counties must submit their charges before that date for all related expenses to be accounted in the current financial year.

** The Treasurer commented that it would be particularly helpful if they could be submitted by the middle of April so that they can be paid out at the Six Counties Championships on 15th April. **

7. League Secretary's Report

There was no report as the League Secretary (PD) was not present but the Chairman commented that results are appearing very promptly on the website thanks to Paul's efforts.

8. Review of Tournaments

Forthcoming: Six Counties Championships on 15th April - hosted by Suffolk. MG has prepared the programmes and they are ready for issue.
PJ checked that MG had booked the venue and clarified details regarding raffle prizes and re-imbursement of costs by ECCBA.
During a discussion re supply of mats - there will be 8 from Essex and 4 from Suffolk, it was noted that ECCBA will pay costs of van hire for moving mats.
MG confirmed that she would supply scorecards and trophies.

9. Any Other Business

PJ queried the proposed Delivery Box rule change - Bedfordshire propose the striking of rule 1.4 - the line limiting the length of a delivery as this is considered to be unworkable.
The Chairman again reminded all counties that rule change proposals should be submitted to the ECBA Secretary.

A discussion regarding the ECCBA 'Substitutes' rule and whether a substitute is 'permanent' or 'temporary' decided that to avoid confusion the matter be subject to a decision at the AGM. (Sec to add to the agenda.)

10. Date and Time of Next Meeting

The next meeting will be the AGM on 21st June at the New Astley Club, Newmarket.

There being no further business the Chairman closed the meeting at 9.27pm.

(Provisional) Minutes of the meeting held at the New Astley Club, Newmarket on Thursday 13th October 2011

1. Apologies

Paul Daniels, George Savage.

2. Minutes from Previous Meeting

The minutes from the previous meeting were agreed and signed.

3. Matters Arising

There were no matters arising from the minutes.

4. Chairman's Report

The Chairman commented that the season had begun well and gave a report of the ECBA Referee Proposals:-
· David Storey and Mick Watkins will be National Trainers for Northern and Eastern counties respectively.
· A maximum of 6 'English Referees' to be appointed in each county by the National Trainer - in consultation with the relevant county trainer referee.
· If appointees have no recent referee qualification a refresher course would be mandatory.
· English referees required to commit to officiating at major events.
· Existing referees not appointed to 'English' status would be designated 'County Referees' to officiate only within their own county.
· Counties able to appoint new County Referees, subject to their badges and certificates being different to those for the English.
· Counties would be responsible for costs incurred in training County Referees.

Also, ECBA are considering amendments to the current issue of the Rules. Suggestions are welcome from counties.
It was noted that ECCBA counties, in general, do not use the Delivery Box rule and will recommend that this rule be struck. (Rule 1.3 in the version on the ECBA web site - Sec.)

5. Secretary's Report

The Secretary had nothing to report.

6. Treasurer's Report

The Treasurer (MG) reported that the current balances are:
£3,037.86 (£4,637.02) Business Saver Account; £1,492.97 (£478.78) Community Account; £137.05 (£73.33) Cash, giving a total balance of £4,667.88 (£5,189.13). Figs. in ( ) are previous amounts.

The majority of League fees have been received but Essex and Cambridgeshire have still to pay.

7. League Secretary's Report

As the League Secretary (PD) was not present the Chairman reported that each county's Team captain has been sent then full season's programme and all results will be emailed to Paul - or 'phoned - as appropriate.

8. Review of Tournaments

The Teambowl in September had been very successful and Magpas have been very appreciative of the donation.

9. Any Other Business

The Chairman asked that counties put their tournaments and/or trials on the ECCBA page by passing their details to Paul, p_daniels@yahoo.com or to Mick Watkins, mjwportmac@hotmail.com .

Cambridgeshire and Suffolk wish to keep 9 ends for the Six Counties Championships and the Chairman noted that the general feeling is to keep to '9 ends and substitutes as per the current rules'.

10. Date and Time of Next Meeting

The next meeting will be on 8th March 2012 at 8.00pm in the New Astley Club, Newmarket.

Provisional date for the AGM is 21st June 2012.

There being no further business the Chairman closed the meeting at 8.59 pm.

Addendum

Item 7 refers: Since the meeting it has come to light that the League sheets had been inadvertently sent to Bedfordshire's County Captain, George Savage, who will now distribute them during the Nationals at Potters 11th - 14th November.

Minutes of the AGM held at the New Astley Club, Newmarket on Thursday 29th June 2011

1. Apologies

Mr M Bushe

2. Minutes from Previous Meeting

The minutes from the previous meeting were agreed and signed.

3. Matters Arising

There were no matters arising.

4. Chairman's Report

The Chairman, Mike Walker, reported that it had been a successful year again in which there were only minor happenings mostly related to scoring. The revised arrangements regarding score cards had helped and was to be hoped that Team Captains will exercise control of their players in future.

With regard to the ECCBA/ECBA relationship there is still no satisfactory response from Tony Cuthbert, ECBA Chair.

The 'referee' issue however is moving. Mick Watkins will be the Referee Trainer for the Southern Counties whilst David Storey takes on the Northern Counties. The plan is to train up to 4 referees in each county, 2 of these will then act as trainers within that county. The timescale is 6 - 8 weeks.

5. Secretary's Report

The Secretary had nothing to report.

6. Treasurer's Report

The Treasurer presented an audited Statement of Account for the year ending 30th April 2011. The Business Saver Account £3,037.02: Community Account £254.89: Cash £85.38 being a total of £3,377.29 (cf: 2010 £3,188.27)

7. League Secretary's Report

Rob reported that he year had run reasonably smoothly and the final standings in the ECCBA League were:-
1st Suffolk 125 pts; 2nd Cambs. 117 pts; 3rd Essex 115 pts; 4th Norfolk 67 pts; 5th Herts. 61 pts; 6th Beds. 54 pts.
Having made his last report as League Secretary the Chairman thanked Rob for his 15 years in the post during which his efforts had been much appreciated.

8. Review of Tournaments

Maureen commented that there had been no further problems with score cards and suggested that it would be beneficial to not draw a Raffle until the last game has been completed - in the period of the final scores being calculated. This would perhaps encourage folk to stay to the end!
Maureen then presented programmes up to, and including, 2018/19 season.

Venues for the host counties:
Cambs: Paston; Beds.: Barton-le-Cley; Norfolk: Wortwell;
Essex: Braintree; Suffolk: Bildeston; Herts: t.b.a.

9. Election of Officers

The officers were duly proposed and seconded as follows:-
Chairman - Mike Walker
Secretary - Trevor Tumber
Treasurer - Maureen Giddens
Competition Secretary - Maureen Giddens
League Secretary - Paul Daniels - proposed by the Chairman
Auditor - Billy Wilson

10. Fees

It was agreed that no increase would be applied at this time.
COUNTIES PLEASE NOTE: Fees to be paid by 31st October.

11. Any Other Business

a) The Chairman queried (with reference to the 6 Counties) whether 9 ends makes for too long a game for some of our players. After some discussion it was agreed that the matter should be discussed at individual county level for a review at the October committee meeting.

b) The ECCBA Rules: It was agreed that the rule relating to League Match Results Sheets should have the words .... 'or post.' deleted - ie. results should be sent via email to the League Secretary.

12. Date of Next Meeting

A regular meeting on 13th October 2011, New Astley Club, Newmarket at 8.00pm

Provisional Dates: 8th March 2012, AGM 21st June 2012

There being no further business the Chairman closed the meeting at 9.15pm.